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Company Secretarial Administration

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extra

Extraordinary General Meeting Board Pack – Voluntary Winding Up

This board pack contains all the documents and forms necessary to enable the board of directors to convene an extraordinary general meeting of a company’s shareholders for the purpose of placing the company into a member’s voluntary liquidation. It includes:- Draft Board Minutes Convening EGM Notice of EGM Proxy Forms […]

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Only €37.95
extra

Extraordinary General Meeting (EGM) Board Pack

This board pack contains all the documents and forms necessary to enable the board of directors to convene an extraordinary general meeting of a company’s shareholders. It includes:- Draft Board Minutes Convening EGM Notice of EGM Proxy Forms Consents to Holding the EGM at Short Notice Draft EGM Minutes Further […]

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Only €27.95
meeting

Annual General Meeting (AGM) Board Pack

This board pack contains all the documents and forms necessary to enable the board of directors to approve the company’s annual financial statements and to convene an annual general meeting of the company for the purpose of presenting the financial statements to the shareholders. It includes:- Draft Board Minutes Convening […]

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Only €27.95
meeting

Company Secretary Letter of Resignation (Short Form)

In order for a person to formally resign as a company secretary of a company, it is necessary for them to send a letter of resignation to the company formally informing it of his or her resignation. This is a short form letter of resignation. It does not require the […]

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Only €7.95
resignation

Company Secretary Letter of Resignation (Long Form)

In order for a person to formally resign as a company secretary of a company, it is necessary for them to send a letter of resignation to the company formally informing it of his or her resignation. This is a long form letter of resignation. It requires the company secretary […]

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Only €12.95
resignation

Director Letter of Resignation (Short Form)

In order for a person to formally resign as a director of a company, it is necessary for them to send a letter of resignation to the company formally informing it of his or her resignation. This is a short form letter of resignation. It does not require a director […]

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Only €7.95
resignation

Director Letter of Resignation (Long Form)

In order for a person to formally resign as a director of a company, it is necessary for them to send a letter of resignation to the company formally informing it of his or her resignation. This is a long form letter of resignation. It requires a director to waive […]

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Only €12.95
objection

Letter of No Objection to the Use of a Company Name

This letter is used to notify the Companies Registration Office of a company’s consent to the incorporation of a company with a name similar to its name. Absent this consent, the new company may not be allowed to be incorporated with its desired name. Further details are set out below.

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Only €7.95
minutes

Board Minutes Approving a Contract

In order for a company to approve a contract, it must formally present the contract to the board for consideration and approval. If approved, the board will then authorise one or more directors to execute the contract on behalf of the company. These board minutes record the directors’ consideration and […]

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Only €7.95
minutes

Board Minutes Approving a Dividend Payment

In order for a company to declare a dividend, it must have sufficient distributable reserves to declare the dividend and its board of directors must formally resolve to declare and pay the dividend. These board minutes record the decision of the directors to declare and make a dividend payment to […]

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Only €7.95
minutes

Board Minutes Approving a Change in the Annual Account Date and Annual Return Date

In order for a company to change its financial year end, it must do so by means of a resolution of its board of directors. As a company’s annual return date is intrinsically linked to the financial year end, it may also be necessary for the company to amend the […]

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Only €7.95
minutes

Board Minutes and Shareholder Resolution Change of Name

In order for a company to change its name, it must hold a formal meeting of the board of directors at which the name change is formally approved subject to shareholder approval. Thereafter, the shareholders must approve the change of company name by means of a special resolution. These minutes […]

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Only €14.95
minutes

Board Minutes and Shareholder Resolution Consolidating Share Capital

In order for a company to consolidate its share capital, it must hold a formal meeting of the board of directors at which the consolidation of the share capital is formally approved. Thereafter, the shareholders must approve the consolidation of the share capital. These board minutes and shareholder resolutions enable […]

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Only €14.95
minutes

Board Minutes and Shareholder Resolution Sub-Dividing the Share Capital

In order for a company to sub-divide its authorised share capital, it must hold a formal meeting of the board of directors at which the sub-division of the share capital is formally approved. In addition, the shareholders must approve the sub-division of the share capital. These board minutes and shareholder […]

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Only €14.95
minutes

Board Minutes and Shareholder Resolution Re-Designating the Share Capital

In order for a company to re-designate its share capital, it must hold a formal meeting of the board of directors at which the re-designation of the share capital is formally approved. Once approved, the proposed re-designations must be presented to the shareholders for approval by means of a special […]

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Only €14.95
minutes

Board Minutes and Shareholder Resolution Increasing the Authorised Share Capital

In order for a company to increase its authorised share capital, it must hold a meeting of the board of directors at which the increase of the share capital is formally approved. Once approved, the proposed share capital increase must be presented to the shareholders for approval by means of […]

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Only €14.95
minutes

Board Minutes and Shareholder Resolution Amending the Articles of Association

In order for a company to amend its Memorandum & Articles of Association, it must hold a formal meeting of the board of directors at which the amendment to the Memorandum & Articles of Association is formally approved. Once approved, the proposed amendment must be presented to the shareholders for […]

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Only €14.95
trust

Declaration of Trust and Dividend Mandate

Where shares are held on trust by a trustee on behalf of the beneficial owner, the beneficial owner will want to ensure that the trustee acts in relation to the shares in accordance with his instructions. To achieve this, the beneficial owner will have the trustee sign a declaration of […]

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Only €14.95
certificate

Written Resolution Authorising the Directors to Issue Shares free from Pre-emption Rights

In order for a company to issue shares, the directors must have the authority of the shareholders to do so and, where the shares are to be issued to persons other than existing shareholders, they must have the authority to do so free from statutory pre-emption rights.   This written […]

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Only €12.95
certificate

Indemnity for a Lost Share Certificate

Where a shareholder has lost his share certificate or if it has been defaced or destroyed, he may request a new share certificate from the company. However, before the company issues a new share certificate it should obtain an indemnity from the shareholder. The attached indemnity for the lost share […]

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Only €9.95
certificate

Share Certificate

Every company is legally obliged to issues a share certificate to each of its shareholders reflecting the number and type of shares that the shareholder owns in the company. A share certificate is evidence of the fact that a person holds shares in a particular company and will be required […]

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Only €7.95
stock

Stock Transfer Form (Private or Public Company)

In order to transfer shares in a private limited company or a public limited, you must use the prescribed stock transfer form set out in the Irish Stock Transfer Forms Act 1963. The prescribed form allows you to enter all relevant information in relation to the transfer including details of: […]

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Only €7.95
transfer

Share Transfer Form (Unlimited Company)

In order to transfer shares in an unlimited company, you must use a deed of transfer given that you will be transferring a potential liability from one person to another. You cannot use a stock transfer form to transfer shares in an unlimited company. The attached deed of transfer has […]

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Only €14.95
minutes

Board Minutes Approving a Share Transfer

In order for a shareholder to lawfully transfer his or her shares in a company, he or she must complete a stock transfer form, have it impressed with stamp duty (if required) and present it to the board of directors for approval. Once received, the board will consider and, if […]

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Only €7.95
minutes

Board Minutes Approving a Share Issue

In order for a company to issue shares, it must have the legal capacity to issue the shares and also hold a formal meeting of the board of directors at which the allotment and issue of new shares in the company is formally approved. These board minutes authorise a company […]

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Only €7.95
minutes

Board Minutes of the First Meeting of the Board of Directors

Post incorporation, each company should hold a meeting of its board of directors to confirm the accuracy of the information provided to the Companies Registration Office on incorporation and to issue share certificates to the initial shareholders of the company. These minutes of the first meeting of the board of […]

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Only €7.95

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